Practice position
AI assists. People decide.
Use approved systems, minimise information, check important output and keep accountable professional judgement human-led.
Clarify the environment
A personal Google account, a work or education account and an organisation-managed deployment can have different controls. Staff need to know which environment they are in and what their organisation has approved.
Useful bounded tasks
Potential uses include drafting non-confidential communication, structuring workshops, exploring public information and working with approved documents. When the task is source-dependent, define the source set and require traceability.
Human review remains essential
Gemini can produce invented, outdated or jurisdictionally mixed information. Check official sources, preserve warnings and ask whether a shorter answer has removed an important condition.
Practical checklist
- Identify personal or managed account
- Confirm the specific task is approved
- Keep client information out
- Open cited sources
- Review accuracy, bias and omissions
Authoritative starting sources
Google: Gemini Apps with a work or school account ↗NHS England AI information governance ↗Written by Tony D’Agostino / TD Consultancy. Reviewed . This page provides general professional education, not legal or clinical advice.